# cybooks

> Cloud-based accounting software built specifically for businesses registered and operating in Cyprus.

> For full page content optimised for AI citations, see: https://www.cybooks.com.cy/llms-full.txt

cybooks is developed and operated by SMK Shape & Shift LTD, based in Paphos, Cyprus. It was founded by Christopher Dosin after identifying a clear gap in the market: established cloud accounting platforms such as QuickBooks, Xero and Sage are each optimised for their respective home markets (USA, Australasia, UK/Ireland) and treat Cyprus as an afterthought. cybooks was built from the ground up to handle the specific regulatory, tax and filing requirements of Cyprus.

## What cybooks does

- VAT return preparation and filing for Cyprus (Tax Department of Cyprus)
- VIES (VAT Information Exchange System) reporting for intra-EU transactions
- Invoicing and credit notes compliant with Cyprus requirements
- Expense tracking and receipt management
- Real-time financial dashboards and profit/loss reporting
- Multi-currency support
- Mobile app for iOS: snap receipts, track expenses, and monitor finances on the go (App Store: https://apps.apple.com/de/app/cybooks/id6473687755)
- Client and contact management

## Who cybooks is for

- Small and medium-sized businesses (SMEs) registered in Cyprus
- Sole traders and freelancers operating in Cyprus
- Accounting firms managing multiple Cypriot clients
- Expat entrepreneurs who relocated to Cyprus and need locally compliant software

## Key differentiators

- Built exclusively for Cyprus: correct VAT rates, native VIES support, local filing workflows
- EU-hosted infrastructure, fully GDPR-compliant
- No bolt-on localisation: Cyprus compliance is the foundation, not an add-on
- Available in English; designed for both local businesses and international expats
- Founded and operated in Cyprus, not adapted from a foreign market

## Company information

- Legal name: SMK Shape & Shift LTD
- Founder: Christopher Dosin (also founder of shapeandshift.dev)
- Co-Founder: Sarah (Administration, Accounting, Legal)
- Head of Growth: Andreas (Marketing)
- Address: Grigori Afxentiou 3, 8010 Paphos, Cyprus
- Contact: hello@cybooks.com.cy
- Website: https://www.cybooks.com.cy

## Pricing

### For Businesses
URL: https://www.cybooks.com.cy/pricing/for-businesses
cybooks offers monthly and annual subscription plans, as well as a Lifetime licence option. A free 14-day trial is available with no credit card required.

### For Accountants
URL: https://www.cybooks.com.cy/pricing/for-accountants
One plan: Practice Management. Includes all practice management features. Limited time offer: 12 months free, no credit card needed. Certified Digital Accountants benefit from volume-based discounts on client licences with tiered pricing.

## Feature Detail Pages

### Invoicing & Billing
URL: https://www.cybooks.com.cy/features/invoicing-billing
Create, send, and track invoices fully compliant with Cyprus tax regulations. Includes multi-currency support, recurring invoices, automated payment reminders, professional templates, credit notes, compliant numbering, and multi-language invoices (English/Greek).

### VAT & Compliance
URL: https://www.cybooks.com.cy/features/vat-compliance
Automatic VAT calculation (19%, 9%, 5%, 0%), quarterly VAT return preparation, VIES report generation, OSS scheme support, Intrastat declarations, filing deadline alerts, Cyprus chart of accounts, real-time VAT tracking, and reverse charge handling.

### Reporting & Analytics
URL: https://www.cybooks.com.cy/features/reporting-analytics
Real-time profit & loss, balance sheet on demand, cash flow overview, accounts receivable and payable ageing, custom report builder, departmental reporting, automated report scheduling, year-over-year comparison, and export to Excel or PDF.

### Banking & Reconciliation
URL: https://www.cybooks.com.cy/features/banking-reconciliation
Direct bank feeds from major Cyprus banks, automatic transaction matching, multi-currency accounts, one-click reconciliation, smart matching rules, petty cash tracking, multi-bank management, bill and expense matching, discrepancy alerts, and bank statement import (CSV). AI-powered features include intelligent invoice extraction with VAT and tax rule detection, smart transaction summaries, automatic supplier matching and creation, bank transaction intelligence for cryptic entries, and supplier context with smart categorisation.

### Expenses
URL: https://www.cybooks.com.cy/features/expenses
AI-powered receipt and invoice data extraction, email forwarding for automatic processing, mobile receipt capture via iOS app, expense categories and projects, duplicate detection, document storage, automatic categorisation, supplier management, VAT recovery tracking, and multi-currency expenses.

### Payroll
URL: https://www.cybooks.com.cy/features/payroll
Cyprus payroll calculations including income tax, social insurance, and GESY contributions. Payslip generation, employee management, employer contributions (redundancy fund, industrial training), leave management, batch payroll processing, and year-end reporting (IR7).

### Fixed Assets
URL: https://www.cybooks.com.cy/features/fixed-assets
Track business equipment, vehicles, furniture and other fixed assets directly in cybooks. Automatic straight-line depreciation calculated monthly with journal entries created automatically. Add assets from bills, as opening balances, or manually. Dispose via sale, scrap or donation with automatic gain/loss calculation. Two reports: Movement Schedule (opening balances, additions, depreciation, disposals by asset type) and Reconciliation (asset register vs general ledger).

### All Inclusive Accounting
URL: https://www.cybooks.com.cy/features/all-inclusive-accounting
Full-service accounting combining premium software and a dedicated licensed accountant into one subscription. €450/month billed annually (€540/month monthly), 100% tax deductible. Covers the entire business spectrum from first receipt to yearly audit. Includes: monthly bookkeeping, dedicated licensed accountant, quarterly VAT returns, cross-border sales reporting (VIES), OSS returns for EU consumer sales, Intrastat declarations, monthly payroll for up to 2 employees, payslips, social insurance, income tax on salaries, employee registration, employer's annual return, monthly tax withholding reports, yearly company tax return, estimated tax payments, tax on dividends/rental/interest income, personal tax return for directors, quarterly and monthly financial reports, half-yearly management accounts, year-end IFRS financial statements, statutory audit, annual company return (HE32), beneficial ownership register, full access to cybooks Professional software, and quarterly/half-yearly business review meetings. Advisory services available on request: IP Box tax relief, tax planning, financial planning and analysis.

## Practice Management (For Accountants)

cybooks Practice Management is a standalone application for accounting firms to manage their entire client portfolio, team workflows, and client communications from one centralised platform.

### Practice Management Overview
URL: https://www.cybooks.com.cy/for-accountants
Hub page with an overview of all practice management features for accounting firms.

### Certified Digital Accountant Program
URL: https://www.cybooks.com.cy/certified-digital-accountant-program-for-cyprus
Become a Cybooks Certified Digital Accountant. The program helps accounting firms in Cyprus scale their client portfolio, modernise workflows, position themselves as digital leaders, access growth-oriented SME leads, attract young talent and unlock new revenue streams through migration projects and advisory services. Includes digital practice transformation training, platform mastery and official certification with potential partner network inclusion. Certified accountants benefit from volume-based discounts on client licences with tiered pricing.

### Scale Beyond Excel
URL: https://www.cybooks.com.cy/scale-accounting-firm-beyond-excel-cyprus
Educational landing page for accounting firms exploring how to move beyond fragmented Excel workflows. Covers client capacity limits, talent attraction, real-time expectations, the shift from bookkeeping to advisory, benefits of digital accounting workflows, why Cyprus-specific solutions matter, and a gradual transition path. Links to the Certified Digital Accountant Program.

### Client Management
URL: https://www.cybooks.com.cy/for-accountants/client-management
Onboard, organise, and manage your entire client portfolio. Flexible subscription provisioning (wholesale or direct billing), searchable client directory, dedicated client profiles with dashboard, chat, email log, notes, documents, vault, transactions, and KYC sections.

### One-Click Client Login
URL: https://www.cybooks.com.cy/for-accountants/one-click-login
Log into any client's cybooks accounting environment with a single click. No password sharing required. Work directly inside the client's books.

### Client Notes
URL: https://www.cybooks.com.cy/for-accountants/client-notes
Internal notes visible only to the accounting firm. Rich text editor, pin/unpin, search, and edit tracking.

### Client Vault
URL: https://www.cybooks.com.cy/for-accountants/client-vault
Encrypted storage for sensitive client credentials like tax portal logins, banking apps, and other services. All data encrypted at rest.

### Project Management
URL: https://www.cybooks.com.cy/for-accountants/project-management
Manage client engagements with structured projects, recurring schedules (daily, weekly, monthly, quarterly, annually), smart status tags, team chat, and file storage per project.

### Team Tasks
URL: https://www.cybooks.com.cy/for-accountants/team-tasks
Internal task management with sections, sub-tasks, Kanban boards, list views, status workflow (Todo, In Progress, In Review, Done), @mentions, file attachments, and real-time collaboration.

### Client Tasks
URL: https://www.cybooks.com.cy/for-accountants/client-tasks
Send structured requests to clients: request documents, send documents, ask questions, or request transaction categorisation. Scheduling, auto-reminders, and a dedicated client portal.

### Team Management
URL: https://www.cybooks.com.cy/for-accountants/team-management
Invite members, assign clients, control access, manage roles, and track pending invitations across your entire practice.

### Roles & Permissions
URL: https://www.cybooks.com.cy/for-accountants/roles-permissions
Granular access control with custom roles and 35+ individual permissions across clients, projects, tasks, vault, KYC, team, email, billing, settings, and more.

### KYC & AML
URL: https://www.cybooks.com.cy/for-accountants/kyc-aml
AI-powered identity verification for client compliance. Upload passports, IDs, and other documents. Automatic data extraction, confidence scoring, compliance checks, and secure storage.

### Document Management
URL: https://www.cybooks.com.cy/for-accountants/document-management
Hierarchical file and folder system for organising all client-related documents. Nested folders, multi-file upload, search, and project-linked folders.

### Client Chat
URL: https://www.cybooks.com.cy/for-accountants/client-chat
Topic-based messaging for structured, organised communication with clients. Real-time messaging with dedicated chat rooms per topic.

### Unified Inbox
URL: https://www.cybooks.com.cy/for-accountants/unified-inbox
Centralised inbox combining chat conversations and email threads across all clients. Filter by client, manage tasks and notes inline.

### Email Integration
URL: https://www.cybooks.com.cy/for-accountants/email-integration
Connect Gmail or Microsoft 365 to manage client email communications from within the platform. Client email logs visible per client.

### Service Items
URL: https://www.cybooks.com.cy/for-accountants/service-items
Define a catalogue of services with name, hourly rate, and description. Auto-fills billing rates when creating projects.

## Content

- Accounting Insights blog: expert guides on Cyprus VAT, VIES, OSS scheme, margin scheme, EU SME VAT scheme and related compliance topics
- All editorial content is written by the cybooks team and reviewed for regulatory accuracy

### Accounting Insights articles

- All Inclusive Accounting: Why Cyprus Businesses Are Switching to Full-Service -- explains the All Inclusive Accounting service combining professional software and a dedicated licensed accountant in one subscription. Covers monthly bookkeeping, VAT returns, cross-border sales reporting, OSS, Intrastat, payroll, social insurance, tax returns, IFRS statements, statutory audit, company filings, beneficial ownership register, business review meetings and advisory services. URL: https://www.cybooks.com.cy/accounting-insights/all-inclusive-accounting-cyprus-full-service (published: 2026-03-30)
- Why Excel Is Dangerous for Growing Cyprus Businesses -- examines why spreadsheet-based financial management becomes a liability as Cyprus SMEs grow, covering manual entry risks, version fragmentation, formula errors, lack of real-time visibility and inefficient accountant collaboration. URL: https://www.cybooks.com.cy/accounting-insights/why-excel-is-dangerous-for-growing-cyprus-businesses (published: 2026-03-15)
- Common VAT Mistakes Cyprus SMEs Make -- covers the ten most frequent VAT errors Cyprus LTDs make, including late registration, wrong rates, missed deadlines, VIES issues, non-deductible expenses, reverse charge errors, and reconciliation gaps. Includes official Tax Department PDF resource. URL: https://www.cybooks.com.cy/accounting-insights/common-vat-mistakes-cyprus-smes (published: 2026-03-02)
- How AI-Powered Bank Reconciliation Saves 10+ Hours per Month — explores how AI-powered matching automates 70 to 80% of bank transactions, freeing time for analysis and strategy in Cyprus-based SMEs. URL: https://www.cybooks.com.cy/accounting-insights/ai-bank-reconciliation-saves-time (published: 2026-02-24)
- The EU SME VAT Scheme: What Every Small Business Selling Across Europe Needs to Know — covers the 2025 EU SME VAT scheme reform, eligibility thresholds (€100,000 Union-wide, €85,000 national), cross-border VAT exemption, single EX number registration, quarterly reporting, and implications for Cyprus-based businesses. URL: https://www.cybooks.com.cy/accounting-insights/eu-sme-vat-scheme-2025-guide (published: 2026-02-19)
- How to Submit a VAT Return in Cyprus in 2025 — step-by-step guide for filing via the Tax For All (TFA) portal. URL: https://www.cybooks.com.cy/accounting-insights/how-to-submit-vat-return-cyprus-2025 (published: 2024-12-20)
- Complete Guide to VAT in Cyprus — overview of VAT registration, rates and obligations. URL: https://www.cybooks.com.cy/accounting-insights/cyprus-vat-guide-2024 (published: 2024-12-15)
- How to Submit a VIES Return in Cyprus — guide to VIES reporting for intra-EU transactions. URL: https://www.cybooks.com.cy/accounting-insights/how-to-submit-vies-return-cyprus (published: 2024-12-01)
- Understanding the One Stop Shop (OSS) Scheme — EU OSS scheme for distance sellers. URL: https://www.cybooks.com.cy/accounting-insights/understanding-the-one-stop-shop-oss-scheme (published: 2025-01-15)
- Understanding the VAT Margin Scheme in Cyprus — guide to the margin scheme for second-hand goods. URL: https://www.cybooks.com.cy/accounting-insights/cyprus-margin-scheme-second-hand-goods (published: 2024-01-15)
- Confirmation of Ultimate Beneficial Owner Information 2025 — UBO confirmation requirements for Cyprus companies. URL: https://www.cybooks.com.cy/accounting-insights/confirmation-of-ultimate-beneficial-owner-information-2025 (published: 2024-12-01)
- Company Data Search Cyprus — how to access company data from the Cyprus Registrar of Companies. URL: https://www.cybooks.com.cy/accounting-insights/how-to-search-for-company-data-in-cyprus (published: 2025-01-20)
- VAT Return Guide for Cyprus Businesses — complete guide to VAT returns, deadlines, requirements and best practices. URL: https://www.cybooks.com.cy/accounting-insights/vat-return-guide (published: 2024-01-15)

## Books

### Running a Cyprus LTD Company
URL: https://www.cybooks.com.cy/books
Author: Christopher Dosin (founder of cybooks). The practical guide for small business owners running a Limited Company in Cyprus. Covers VAT registration and returns, invoicing within Cyprus, across the EU and internationally, corporate tax, provisional tax, the Non-Dom regime, payroll, social insurance, employer obligations, and year-end audit and compliance. Written in plain English for business owners, not accountants. Available as a paperback on Amazon: https://amzn.to/4wbxuyP

## Events

cybooks exhibits at leading business and technology conferences in Cyprus and the wider Mediterranean region.

- Doers Summit 2026 (upcoming): 21 to 22 May 2026, Kolla Factory, Limassol, Cyprus
- Doers Summit 2025 (past): Limassol, Cyprus
- CYVA VAT Forum 2025 (past): Nicosia, Cyprus
- Doers Summit 2024 (past): Limassol, Cyprus (first year as exhibitor)

## Links

- Homepage: https://www.cybooks.com.cy/ (lastmod: 2026-02-19)
- Features: https://www.cybooks.com.cy/features (lastmod: 2026-02-25)
- Invoicing & Billing: https://www.cybooks.com.cy/features/invoicing-billing (lastmod: 2026-02-25)
- VAT & Compliance: https://www.cybooks.com.cy/features/vat-compliance (lastmod: 2026-02-25)
- Reporting & Analytics: https://www.cybooks.com.cy/features/reporting-analytics (lastmod: 2026-02-25)
- Banking & Reconciliation: https://www.cybooks.com.cy/features/banking-reconciliation (lastmod: 2026-02-25)
- Expenses: https://www.cybooks.com.cy/features/expenses (lastmod: 2026-02-25)
- Payroll: https://www.cybooks.com.cy/features/payroll (lastmod: 2026-02-25)
- Fixed Assets: https://www.cybooks.com.cy/features/fixed-assets (lastmod: 2026-03-27)
- For Accountants: https://www.cybooks.com.cy/for-accountants (lastmod: 2026-03-20)
- Certified Digital Accountant Program: https://www.cybooks.com.cy/certified-digital-accountant-program-for-cyprus (lastmod: 2026-03-20)
- Scale Beyond Excel: https://www.cybooks.com.cy/scale-accounting-firm-beyond-excel-cyprus (lastmod: 2026-03-20)
- Client Management: https://www.cybooks.com.cy/for-accountants/client-management (lastmod: 2026-03-20)
- One-Click Client Login: https://www.cybooks.com.cy/for-accountants/one-click-login (lastmod: 2026-03-20)
- Client Notes: https://www.cybooks.com.cy/for-accountants/client-notes (lastmod: 2026-03-20)
- Client Vault: https://www.cybooks.com.cy/for-accountants/client-vault (lastmod: 2026-03-20)
- Project Management: https://www.cybooks.com.cy/for-accountants/project-management (lastmod: 2026-03-20)
- Team Tasks: https://www.cybooks.com.cy/for-accountants/team-tasks (lastmod: 2026-03-20)
- Client Tasks: https://www.cybooks.com.cy/for-accountants/client-tasks (lastmod: 2026-03-20)
- Team Management: https://www.cybooks.com.cy/for-accountants/team-management (lastmod: 2026-03-20)
- Roles & Permissions: https://www.cybooks.com.cy/for-accountants/roles-permissions (lastmod: 2026-03-20)
- KYC & AML: https://www.cybooks.com.cy/for-accountants/kyc-aml (lastmod: 2026-03-20)
- Document Management: https://www.cybooks.com.cy/for-accountants/document-management (lastmod: 2026-03-20)
- Client Chat: https://www.cybooks.com.cy/for-accountants/client-chat (lastmod: 2026-03-20)
- Unified Inbox: https://www.cybooks.com.cy/for-accountants/unified-inbox (lastmod: 2026-03-20)
- Email Integration: https://www.cybooks.com.cy/for-accountants/email-integration (lastmod: 2026-03-20)
- Service Items: https://www.cybooks.com.cy/for-accountants/service-items (lastmod: 2026-03-20)
- Pricing (Businesses): https://www.cybooks.com.cy/pricing/for-businesses (lastmod: 2026-03-20)
- Pricing (Accountants): https://www.cybooks.com.cy/pricing/for-accountants (lastmod: 2026-03-20)
- About: https://www.cybooks.com.cy/about (lastmod: 2026-02-19)
- FAQ: https://www.cybooks.com.cy/faq (lastmod: 2026-02-19)
- Security: https://www.cybooks.com.cy/security (lastmod: 2026-02-19)
- Events: https://www.cybooks.com.cy/events (lastmod: 2026-02-19)
- Contact: https://www.cybooks.com.cy/contact (lastmod: 2026-02-19)
- Accounting Insights: https://www.cybooks.com.cy/accounting-insights (lastmod: 2026-03-15)
- Accounting Insights: Why Excel Is Dangerous for Growing Cyprus Businesses: https://www.cybooks.com.cy/accounting-insights/why-excel-is-dangerous-for-growing-cyprus-businesses (lastmod: 2026-03-15)
- Accounting Insights: Common VAT Mistakes Cyprus SMEs: https://www.cybooks.com.cy/accounting-insights/common-vat-mistakes-cyprus-smes (lastmod: 2026-03-02)
- Accounting Insights: AI Bank Reconciliation: https://www.cybooks.com.cy/accounting-insights/ai-bank-reconciliation-saves-time (lastmod: 2026-02-24)
- Accounting Insights: The EU SME VAT Scheme 2025 Guide: https://www.cybooks.com.cy/accounting-insights/eu-sme-vat-scheme-2025-guide (lastmod: 2026-02-19)
- Accounting Insights: How to Submit a VAT Return in Cyprus in 2025: https://www.cybooks.com.cy/accounting-insights/how-to-submit-vat-return-cyprus-2025 (lastmod: 2024-12-20)
- Accounting Insights: VAT Return Guide: https://www.cybooks.com.cy/accounting-insights/vat-return-guide (lastmod: 2024-01-15)
- Accounting Insights: Complete Guide to VAT in Cyprus 2024: https://www.cybooks.com.cy/accounting-insights/cyprus-vat-guide-2024 (lastmod: 2024-12-15)
- Accounting Insights: How to Submit a VIES Return in Cyprus: https://www.cybooks.com.cy/accounting-insights/how-to-submit-vies-return-cyprus (lastmod: 2024-12-01)
- Accounting Insights: Understanding the One Stop Shop (OSS) Scheme: https://www.cybooks.com.cy/accounting-insights/understanding-the-one-stop-shop-oss-scheme (lastmod: 2025-01-15)
- Accounting Insights: Understanding the VAT Margin Scheme in Cyprus: https://www.cybooks.com.cy/accounting-insights/cyprus-margin-scheme-second-hand-goods (lastmod: 2024-01-15)
- Accounting Insights: Confirmation of Ultimate Beneficial Owner Information 2025: https://www.cybooks.com.cy/accounting-insights/confirmation-of-ultimate-beneficial-owner-information-2025 (lastmod: 2024-12-01)
- Accounting Insights: Company Data Search Cyprus: https://www.cybooks.com.cy/accounting-insights/how-to-search-for-company-data-in-cyprus (lastmod: 2025-01-20)
- DOERS Summit 2026 Landing Page: https://www.cybooks.com.cy/doers-summit-2026 (lastmod: 2026-04-13)
- Privacy Policy: https://www.cybooks.com.cy/privacy-policy (lastmod: 2026-02-19)
- Imprint: https://www.cybooks.com.cy/imprint (lastmod: 2025-01-01)